Monthly
Meeting
Present: Mr
J Nowell-Smith (Chairman and District Councillor) Mr
R Boughton, Mr K Field, Mr A Stratton, Mr W Tremayne, Mrs J Willis and Mrs A Purse (County Councillor)
1.
Apologies
No apologies
2.
Approval of
previously circulated minutes
Previously
circulated minutes were approved and signed.
3.
Matters
arising from previous minutes
a.
OCC Highway matters – agreed to suggest to OCC that the
Parish Council would be prepared to pay towards the cost of the pelican
crossing.
Further
traffic calming measures for the A418 are to be investigated including flashing
“slow” signs at the entrances to the village.
b.
Affordable housing survey – awaiting analysis of results for
October meeting.
c.
SODC Community Waste Service – an acknowledgement to the
latest letter confirmed a review in October.
4.
Planning
matters
a.
P03/W0576 Ferndale, Tiddington – double garage with study over.
Decision: SODC
granted.
b.
P03/E0295 3 Albury View, Tiddington –
erection of conservatory to the rear of the dwelling.
Decision: no
strong views.
c.
P03/W0660/RET Albury Grange, Albury – erection
of brick walls around swimming pool, small boundary fence and additional
lighting around driveway.
Decision: no
strong views.
d.
P03/NO248/O Lantern
Service Station, Milton Common – Mr Tremayne reported
that planning permission had been granted in July. Agreed to write to Planning
Department requesting a copy of the decision and stressing that the Service
Station is in this parish.
5.
Correspondence
a.
Local Authorities (Members’ Allowances) (England)
Regulations 2003 – letter from SODC asked whether the Council intend to pay a
parish basic allowance and travel and subsistence allowance. It was agreed by
all Councillors that the Council would not pay allowances.
b.
Planning Training Sessions – Mr Field and Mr Tremayne hope to attend at Wheatley
on 9 October at 6.00pm and Mrs Willis and Clerk at Thame
on 23 October at 6.00pm.
c.
Thame Area Forum, Monday
8 September, 7.00pm, Little Milton Village Hall – Mr Boughton
and Mr Tremayne to attend.
d.
Crimestoppers Week 15-20
September – to be publicised around the village.
e.
SODC Performance Plan – Clerk to complete questionnaire from
consensus of Councillors’ responses.
f.
South Oxfordshire Design Guide – minor changes to include
provision for recycling facilities and refuse storage were approved.
g.
Thame and District
Citizens Advice Bureau will hold an Open Evening at the Barns Centre on 22
September, 7.00-9.00pm.
h.
Oxfordshire Playing Fields Association will hold its AGM on
7 October, 7.30pm in Radley Village Hall.
6.
Financial
matters
a.
Annual risk assessment – it was agreed to timetable the
annual assessment when insurance cover is renewed in June. Meanwhile the grasscutting contract is reviewed at the beginning of each
season, Mr Morrish cleans the old bus shelter and Mr Tremayne the shelter at Milton Common. Mr Field to check
with Mr Adams regarding maintenance of the VE-Day commemorative seat. It was
agreed that an annual internal audit was sufficient.
b.
CPRE membership renewal – on a vote of 2 – 1 with 3
abstentions it was agreed not to renew membership.
c.
Payment of £35.00 to the Friends of Meadowcroft
proposed by Mr Tremayne, seconded by Mr Boughton.
d.
Payment of £890.00 to Z.M. Knight for Clerk’s salary
April-September proposed by Mr Stratton, seconded by Mr Tremayne.
e.
Payment of £45.91 to Z.M. Knight for administrative expenses
proposed by Mr Stratton, seconded by Mrs Willis.
f.
Payment of £10.00 for petty cash proposed by Mr Stratton,
seconded by Mr Field.
7.
Open
discussion
a.
Mrs Purse asked for a copy of the letter received from
Trevor Gwynne of SODC and Mr Nowell-Smith
to contact Trevor Gwynne regarding the flooding from
The Fox.
Mrs Purse will
contact Gordon Hunt of OCC regarding the Ickford Road
problems and ask him to report back.
Mrs Purse
asked that the letter sent to Mr Khan be copied to Richard Dix
at Speedwell House.
Lorries were
still turning in the village, averaging one a day and Mr Field reported that
recently two lorries were stopped at the M40 roundabout unsure which way to go.
Mrs Purse to report back these facts to OCC. Meanwhile a suggestion for a sign
indicating the southbound M40 at the Waterstock Turn
to be put to the Highways Agency.
Mr Stratton asked
that OCC prepare a timescale for jobs so that the
Council would know when to expect action, even if it was some time in the
future. Mrs Purse said that they were aiming towards it.
b.
Mrs Willis asked about the allotments in Tiddington.
Mr Field said that they were privately owned but that he would enquire about
the vacant plot.
Mrs Willis
also asked whether the Blood Transfusion Service ever held sessions at the
Village Hall. It was agreed that Mrs Willis should enquire about the
possibility.
Mrs Willis
asked for an explanation of quality parish councils and Clerk said that this
might be considered but that the Clerk would be required to undergo further
training and submit a portfolio before the Parish Council could acquire quality
status. However this status would allow greater liaison with District and
County Councils.
Mrs Willis
asked whether the enquiry about a late bus included in the July wallet had been
followed up. To be investigated.
c.
Mr Tremayne reported that there
were early buses to Haddenham from Milton Common
which were little known. It was agreed that Mr Tremayne
would draft a note for the next Newsletter.
d.
Mr Stratton asked that the incorrect bus timetable at the
280 eastbound bus stop be corrected as soon as possible.
Mr Stratton
reported that the Village Hall Fete had made over £800.00.
e.
Mr Field reported that the drain outside no.23 Albury View needed attention. Clerk to report.
f.
Mr Nowell-Smith reported that the Albury View sign outside no.1 requires repainting. Clerk to
report.
Mr Nowell-Smith said that there would be a Gardeners’ Question
Time in aid of Church funds on 4 October.
8.
Date of next
meeting
Monday, 6
October 2003 at 8.00pm.
There being no
further business the meeting closed at 10.20pm.