Monthly Meeting
Monday 3 February, 2003, 8.00pm at
Tiddington Village Hall
Present: Mr J Nowell-Smith (Chairman) Mr K
Field, Mr I Malin, Mr G Morrish, Mr A Stratton, Mr W Tremayne, Mrs A Purse
(County Councillor) and four members of the public.
1.
Apologies
Mr C Neail (District Councillor)
2.
Approval of previously circulated minutes
Previously circulated minutes were amended, approved
and signed.
3.
Matters arising from previous minutes
a.
OCC Highway matters
Chairman outlined all the outstanding problems which had been listed by the
Clerk. Matters now completed included three extra bollards for the Sandy Lane
junction and a new sign at the M40/A418 roundabout. This latter would be
monitored to ascertain whether it will solve the lorry turning problem.
Mrs Purse reported that a meeting on the flooding
problems will take place on site on 6 February at 2.00pm between Brian
Purcell-Smith of OCC and Trevor Gwynne of SODC. Mrs Purse and Mr Neail will
also attend. It was agreed that Mr Field should attend together with the Clerk
and whoever else can be available.
b.
Childrens Playing
Field and Village Hall charity matters Charity Commission had provided
charity details and Clerk was now able to complete the annual return required
by the Commission.
c.
Freedom of Information
Act 2000 publication scheme model code Information Commissioner had
accepted the Councils code and this would be publicised in the next
Newsletter. It was agreed to charge 10p per sheet for any photocopying of
information requested.
d.
South Oxfordshire Rural
Strategy Action Plan Chairman outlined the points made from the responses
from Councillors and it was agreed to respond with comments accordingly.
e.
SODC Housing
Allocations Policy consultation a reply acknowledging our response had been
received.
f.
Thame Area Forum 13
January Mr Morrish and Clerk had attended the meeting and the minutes were in
the February wallet.
4.
Planning matters
a.
P02/NO727/LB Albury Grange, Albury erection of a single
storey sun lounge extension.
Decision: SODC granted.
b.
P02/NO733 Albury Grange, Albury erection of single
storey sun lounge extension.
Decision: SODC granted.
5.
Correspondence
a.
SODC Scrutiny Committee
meeting: flooding issues, 20 February, 6.00pm, Council Offices Chairman to
attend.
b.
OCC Scrutiny Review of
Highways Maintenance and Drainage questionnaire completed.
c.
SODC Arts Database Mr
Stratton to complete details of facilities at the Village Hall.
d.
SODC Response to
Regional Assemblies (Preparations) Bill it was agreed to say no to a
referendum.
e.
Age Concern Oxfordshire
charity activities a letter had been received asking for guidance on
requesting donations. It was agreed to reply asking that any request be
submitted in October.
f.
Dog hygiene bins SODC
is willing to order bins to take advantage of bulk order discounts. It was
agreed not to provide dog hygiene bins.
g.
The Best Kept Village
competition will take place in May and June. It was agreed not to enter.
6.
Financial matters
a.
Grasscutting contract
2003 Grassroots had provided an estimate. It was agreed to remove the bark
raking from the contract. This would be done by volunteers from the Playing
Field sub-committee. Grassroots to be asked to quote for spraying the nettles.
It was agreed to ask for a quote from Mr Mike Robinson before accepting
Grassroots.
b.
Bus shelter repair
estimate an estimate of £80.00 + VAT had been received from Mr Field. Mr
Field declared an interest. Acceptance of the quotation was proposed by Mr
Nowell-Smith, seconded by Mr Stratton. Clerk reported that there is an excess
of £75.00 on the insurance policy so it was agreed not to make a claim.
c.
Donation of £25.00 to
East Oxfordshire Education Business Partnership proposed by Mr Malin, seconded
by Mr Morrish.
d.
Payment of £52.88 to
MediaLane International for website management Feb/Apr proposed by Mr Morrish,
seconded by Mr Malin.
e.
Payment of £158.76 to
Parchment (Oxford) Ltd for Newsletter printing Feb/Mar proposed by Mr Tremayne,
seconded by Mr Malin.
7.
Open discussion
a.
Mrs Purse reported that
a unit had been established at Abingdon Police Station, at which OCC and the
Police were liaising over the problems of travellers.
Mrs Purse said that there had been no money for road
maintenance until last year, but the Government had now acknowledged the
problem and were giving more money. However much Government money was now being
diverted to the North and this would make difficulties for OCC.
b.
Mr Tremayne asked
whether the Council could again ask for a post box at Milton Common. Clerk to
write again.
c.
Mr Stratton advertised
the performance by Instant Wit in Tiddington Village Hall on 8 February and
also a digital photography course needing at least 8 people to make it viable.
d.
Mr Nowell-Smith gave
his apologies for not being able to attend the March meeting. He also mentioned
that he had suggested in the Newsletter that any prospective councillors may
like to attend the March meeting.
e.
Mr Willis of Spring
Cottage asked about the flooding situation. It was agreed that he would be most
welcome at the forthcoming meeting on 6 February.
f.
Mrs Cheesman asked
whether a street light might be possible at the A418 bus stop on the south
side. This will be considered.
g.
Mr Williams commented
that an Arriva bus driver had recently discourteously failed to wait for a
passenger trying to cross the road to catch the bus.
8.
Date of next meeting
Monday, 3 March 2003 at 8.00pm.
There being no further business the meeting closed at
9.55pm.