Monthly
Meeting
Present: Mr
J Nowell-Smith (Chairman and District Councillor), Mr R Boughton, Mr K Field,
Mr A Stratton, Mr W Tremayne, Mrs J Willis and two members of the public.
1.
Apologies
No apologies.
2.
Approval of
previously circulated minutes
Previously
circulated minutes were approved and signed.
3.
Matters
arising from previous minutes
a.
Mr
Nowell-Smith reported that the A329 from Thame to Milton Common was about to be
closed for extensive repairs for about three months. The diversion would be via
the Waterstock junction. Mr Nowell-Smith had discussed with OCC the possibility
of temporary traffic lights at that junction as there would be problems for
right turning traffic on to the A418. Also following discussions, it is hoped
that
b.
Affordable housing – Suzanne Willers had notified the Oxford
Citizens’ Housing Association (OCHA) of their successful bid and Marita Coles
would be taking the project forward. She will contact OCC about purchase of the
land at the Station Yard.
c.
Pelican crossing – it was agreed that a census of adult and
child pedestrians crossing the A418 between 7.30am and 7.30pm on a Tuesday be
taken in September. A suitable Tuesday will be agreed and organised at the
September Council meeting.
4.
Planning
matters
a.
P04/W0762/RET
Ardhaven House, Old London Road, Milton Common – a lean-to roof
following the line of the existing roof to hide external pipework and to
improve the front aspect of the house.
Decision:
approved.
b.
P04/W0776/LD The
Cartshed Loft, Sandy Lane Farm, Tiddington – first floor of “The Cartshed Loft”
for residential use.
Decision:
unable to provide any relevant information on the use of the land for the last
ten years.
c.
P04/W0813 Land at
Sunnyside, Oxford Road, Tiddington – demolition of garage, erection of two
bedroom two storey house and creation of vehicular access.
Decision: no
strong views but commented that 1: building materials to be sympathetic to
adjoining properties, 2: adequate parking on site to avoid parking on service
road, 3: consider views of neighbouring “Westside”.
d.
P04/W0860 Sandy Lane
Farm, Tiddington – conversion of barn to holiday let accommodation.
Decision: no
strong views.
5.
Correspondence
a.
SODC Town and Parish Council Forum will be held at Council
Offices, Crowmarsh on 22 September at 7.00pm. Workshops will include planning
enforcement, access to services and affordable housing. Mr Boughton and Mr
Tremayne to attend.
b.
Oxfordshire Transport Co-ordinator Post – this position is
being reviewed and comments on the effectiveness of the post are sort. Agreed
that as the Council had never contacted the post holder, it would not be
possible to comment.
c.
Dial-a-Ride Services – following the start at the end of
September of a taxibus feeder service to the Oxford Tube coach service at the M40 junction 6 at Lewknor, it is hoped to
have a dial-a-ride service at off-peak times. Views are sought on whether this
service should be flexible or timetabled or a mixture of both. Agreed that as
we have a good timetabled service in the 280, a more flexible dial-a-ride would
be appropriate.
d.
Monitoring of the new Ethical Framework – Clerk asked
Councillors to provide her with any changes required to their Register of
Interests.
e.
A letter had been received from Mrs K Morrish, warning of
dangerous rocks and concrete on the mound in the Play Area. Mr Field and Mr
Stratton reported that they had removed some but further work was needed and
would be put in hand. Mr Stratton reported that some damage to the fencing had
been repaired by Mike Robertson free of charge and Mr Stratton would contact
the builder of the castle, Trevor Stewart, about damage to the walkway needing
repair.
6.
Financial
matters
a.
Parish Council contribution to Parochial Church Council - Mr
Field reported that no estimate had been received from Mr Robinson but that a
second contractor was interested in bidding for the mowing of the churchyard.
Meanwhile mowing had been done for a wedding and it was agreed that any further
mowings this season would be done on an ad hoc basis by Mr Robinson. Estimates
would be required in advance of the start of the new season in 2005.
Mr Tremayne
proposed that in principle the Parish Council should not contribute to the
maintenance of the churchyard. On voting the result was as follows: For: 1.
Against: 4 of whom 3 declared a personal interest. Abstention: 1. It was agreed
to put a note in the Newsletter asking for residents’ views.
b.
Statement of Receipts and Payments, 2003/2004 – Clerk
reported Receipts of £11,462.11 and Payments of £8,484.43 and a Balance carried
forward of £7,419.22. The Statement of Receipts and Payments, the Bank
Reconciliation and the Supporting Statement were certified by Chairman and
Responsible Financial Officer.
c.
Annual Audit Statement of Assurance 2003/2004 was certified
by the Chairman on behalf of the Council.
d.
Payment of £35.00 to P.P. Papps for internal audit proposed
by Mr Field, seconded by Mr Stratton.
e.
Payment of £179.55 to Parchment (Oxford) Ltd for Newsletter
printing August/September proposed by Mr Tremayne, seconded by Mrs Willis.
f.
Payment of £70.50 to Robinson’s Garden Care for mowing the
playing field in June proposed by Mr Tremayne, seconded by Mr Field.
g.
Payment of £10.00 for petty cash proposed by Mr Tremayne,
seconded by Mr Boughton.
7.
Open
discussion
a.
Mr Morrish reported that Miss Scott was still awaiting a
decision on whether she can plant shrubs on the grass verge. Clerk had received
a phone call from Mike Dickerson of OCC asking if the Parish Council was happy.
Clerk had said yes and the Chairman had already written to that effect. OCC
were happy as long as no trees were planted and Mr Dickerson would be
contacting Miss Scott. Mr Morrish to report this back to Miss Scott.
b.
Mr Tremayne reported that the Three Pigeons PH has two
people interested in providing an Indian restaurant. If this does not
materialise, a manager will be appointed and evening shows with strippers are a
possibility.
c.
Mrs Willis asked for some more parking stickers for North
Close. Clerk to supply.
d.
Mr Stratton asked that Robinson’s Garden Care be asked to
quote for raking the bark on a regular basis all the year round and the Council
to pay for it. Agreed to put it on the September agenda.
Mr Stratton
also asked for the Council to pay for a CCTV camera to be installed overlooking
the Play Area. The cost would be about £100.00.
Mr Stratton
reported that Arriva had still not replaced the incorrect bus timetable. Clerk
to pursue.
e.
Mr Nowell-Smith reported that a further communication from
the Planning Inspectorate regarding Footpath 19 involved a legal technicality
which need not be pursued.
Mr
Nowell-Smith asked that the telephone number for requesting an Oxford yellow
pages be publicised again.
8.
Date of next
meeting
Monday, 6
September 2004 at 8.00pm.
There being no
further business the meeting closed at 9.55pm.